Envisioning the Future, Revolutionizing Conferences | Hishico Helps Shenzhen Comprehensive Transportation and Municipal Engineering Design Institute Usher in a New Era of “Green Smart Conferences”
As the wave of digital transformation sweeps across the globe, the development of smart cities has placed higher demands on transportation and municipal planning. As the “smart brain” of urban transportation infrastructure, Shenzhen Comprehensive Transportation and Municipal Engineering Institute has consistently remained at the forefront of technological innovation.
To further enhance internal decision-making efficiency and optimize the cross-departmental collaboration experience, the institute recently successfully implemented a comprehensive smart conferencing solution from Hishico. By deeply integrating a paperless meeting system, an intelligent central control system, a professional sound reinforcement system, and a cloud-based conference management system, the institute has successfully created a modern meeting environment that combines efficiency, energy conservation, and intelligence, infusing every “brainstorming” session on municipal design and transportation planning with the power of technology.
01. Say Goodbye to Traditional, Inefficient Methods: Embrace Paperless, Eco-Friendly Office Practices
For Shenzhen Comprehensive Transportation and Municipal Engineering Design Institute, every major project involves a massive volume of drawings, complex planning proposals, and repeated deliberations and discussions. In the past, mountains of paper documents not only consumed resources but also caused numerous inconveniences in version management.
The implementation of Hishico paperless meeting system has completely transformed this situation.
Centered around high-definition touchscreens, the system enables a fully paperless workflow throughout the entire meeting. At project review meetings, designers no longer need to carry heavy blueprints; with just a light touch of their fingertips, they can check in, distribute documents, view them simultaneously, vote on proposals, and add handwritten annotations. Whether it’s an A3-sized municipal road planning map or a complex traffic flow data table, everything is displayed in exquisite detail on Hishico ultra-high-definition terminals.
The “multi-device synchronization and one-click archiving” features have been particularly well-received by project managers. After the meeting concludes, all annotated final drafts are automatically uploaded to the cloud, ensuring that every detail of design changes is traceable and truly realizing green management across the entire lifecycle—from “pre-meeting preparation” to “post-meeting traceability.”
02. Acoustically Engineered: Creating a Clear and Uncluttered Environment for Decision-Making
At large-scale planning review meetings, sound clarity directly impacts the accuracy of decision-making. For the conference room at Shenzhen Comprehensive Transportation and Municipal Engineering Design Institute, Hishico designed a customized intelligent central control system and sound reinforcement system.
Hishico professional conference sound reinforcement system, with its precise sound field coverage technology and exceptional speech intelligibility, ensures that everyone—from engineers presenting in the front rows to experts seated in the back—hears the same authentic, rich sound.
Paired with a feedback suppressor, the system achieves “interference-resistant, echo-free, and high-fidelity” voice transmission. Even during sessions of intense multi-party discussion, the system effectively suppresses feedback, ensuring that every key point made by the speaker is clearly conveyed.
The intelligent central control system serves as the “smart commander” of the entire conference space. Using a single tablet, staff can control the venue’s lighting, curtains, screen elevation, and volume settings with a single tap. For different scenarios—such as “Presentation Mode,” “Discussion Mode,” and “Movie Mode”—the central control system can instantly activate preset environmental configurations, allowing participants to immerse themselves in the smooth flow of the meeting without having to interrupt their train of thought to adjust equipment.
03. Cloud Interconnectivity: Redefining the Event Management Experience
For a large design firm like Shenzhen Comprehensive Transportation and Municipal Engineering Design Institute, daily meetings are numerous, and coordination across departments and campuses is frequent. Efficiently managing all meeting room resources has become key to improving overall operational efficiency.
The introduction of Hishico Cloud Meeting Management System has created a “mobile meeting center” for Shenzhen Comprehensive Transportation and Municipal Engineering Design Institute.
Through the cloud platform, employees can view the availability of all meeting rooms in real time, enabling mobile reservations, automatic approvals, and conflict alerts. The system intelligently recommends the most suitable meeting room based on the number of attendees and required equipment.
Particularly noteworthy is its meeting information notification feature. Once a reservation is confirmed, the details are not only synchronized to the electronic sign outside the meeting room but also pushed to each attendee via WeCom or email. This significantly enhances the formality and convenience of meetings. For visiting experts and partners, this system also showcases Shenzhen Comprehensive Transportation and Municipal Engineering Institute’s professional image in its digital transformation
04. A Powerhouse Partnership: Jointly Building the “Living Room” of Smart Transportation
The successful collaboration between Shenzhen Comprehensive Transportation and Municipal Engineering Design Institute and Hishico was not merely a simple equipment upgrade, but a digital transformation of the design institute’s workflows.
Here, the paperless system ensures the sustainability and accuracy of every drawing; professional sound reinforcement systems amplify the sparks of every exchange of ideas; and cloud-based conferencing connects every day of efficient collaboration. With its stable, reliable, and intelligent product portfolio, Hishico has created a future-oriented smart “meeting lounge” for the Shenzhen Comprehensive Transportation and Municipal Engineering Design Institute.
Moving forward, Hishico will continue to deepen its expertise in the smart audio-visual field, using cutting-edge technology and comprehensive solutions to empower more industry leaders like the Shenzhen Comprehensive Transportation and Municipal Engineering Design Institute to intelligently chart their blueprints and connect with the future through sound on their journey of digital transformation!
