Intelligent Upgrade of Conference Rooms at a Hangzhou New Materials Enterprise: Hishico Paperless Conference System Delivers a New Efficient Meeting Experience
The Digital Transformation Revolution of Conference Rooms：
Amid the booming digital economy, a Hangzhou new materials joint-stock company took the lead in completing intelligent renovation of its core conference rooms in response to the national "Digital China" initiative. By introducing Hishico’s all-in-one solution including paperless conference systems, professional sound reinforcement systems and intelligent central control matrix systems, the enterprise built an efficient, eco-friendly and intelligent modern conference space, setting a benchmark for corporate digital transformation.
I. Core Engine for Green & Efficient Conferences：
• As the core of this renovation project, Hishico’s paperless conference system completely eliminates reliance on physical documents for traditional meetings. Equipped with high-definition touch display terminals for each attendee, the system supports document viewing, handwritten annotation, key marking and real-time content sharing, fully replacing printed paper materials.
• Previously, board meetings required stacks of printed documents, but now electronic files can be uploaded to the system before meetings for attendees to browse on individual terminals, take real-time notes and share content with colleagues, delivering remarkable efficiency gains.
• The built-in comprehensive conference management platform supports full-process digital operations including conference reservation, agenda management, document distribution, voting, meeting minutes and more.
Core Functional Advantages:
1. Conference reservation and approval
2. Organizational structure and attendee management
3. Equipment management and control
4. Conference archiving and historical records
5. Conference document management
6. Virtual seating simulation
7. Virtual scene configuration
8. Nameplate management
9. Attendance check-in
10. Conference call service
11. Screen sharing and interaction
12. Real-time messaging and communication
13. Information release and management
14. Conference report generation
15. Multi-account management
16. API docking and authorization
17. Plugin configuration
II. Guarantee for Uninterrupted Clear Communication:
• Complementing the paperless conference system, Hishico’s professional sound reinforcement system delivers exceptional audio performance for the conference room. Adopting line array speaker technology paired with digital audio processors, the system ensures uniform, clear sound coverage across every corner of the venue.
• Equipped with advanced echo cancellation and noise suppression algorithms, the system effectively eliminates echo and howling common in video conferences.
• Furthermore, it supports multi-channel audio input and output for flexible connection with video conference terminals, laptops, mobile devices and other audio sources to accommodate diverse meeting scenarios. Preset acoustic modes (General Meeting, Speech, Video Conference, etc.) can be switched with one tap to simplify operation workflows.
III. Intelligent Central Control Hub with One-Tap Full-Site Management:
• Acting as the "brain" of the conference room, Hishico’s intelligent central control matrix system integrates all equipment to realize full one-touch intelligent control. Managed uniformly via iPad central control tablets, administrators can effortlessly operate lighting, curtains, projectors, audio systems and signal source switching for all conference room devices.
• Previously, staff needed to arrive half an hour early to debug equipment before meetings, but now one tap on the tablet automatically adjusts all equipment to optimal status for operation by users with zero technical background.
• The system’s intelligent scene function pre-sets equipment parameter combinations for different meeting types (on-site conferences, video conferences, training lectures, etc.) for one-click switching, drastically cutting pre-meeting preparation time.
IV. Conclusion:
• By deploying Hishico’s paperless conference system, professional sound reinforcement system and intelligent central control matrix system, Hangzhou Huaguang Welding New Materials Co., Ltd. built a new generation of efficient, intelligent and eco-friendly conference rooms. The upgrade not only improves corporate operational efficiency but also showcases the enterprise’s image as a technological innovation leader in its industry. This case provides replicable practical experience for more enterprises advancing digital transformation of conference facilities.
• Amid the digital wave, transformation of meeting formats has become a key driver for enterprises to boost competitiveness. Drawing on cutting-edge technology and comprehensive solution portfolios, Hishico empowers more enterprises to break the limitations of traditional meetings and step into a new era of efficient, intelligent and eco-friendly conferences.
