Smart Upgrade of a Conference Room at a New Materials Company in Hangzhou: Hishico’s Paperless System Enables a New Experience in Efficient Meetings
The Meeting Room Revolution in Digital Transformation:
In today’s rapidly growing digital economy, a new materials company in Hangzhou has actively responded to the call to build a “Digital China” and taken the lead in completing the smart upgrade of its core conference room. By implementing a comprehensive solution from Hishico—including a paperless conferencing system, a professional sound reinforcement system, and an intelligent central control matrix system—the company has successfully created a modern conference space that is efficient, eco-friendly, and smart, setting a new benchmark for corporate digital transformation.
I. The Core Engine of Green and High Efficiency:
As the centerpiece of this transformation, Hishico paperless meeting system has completely revolutionized the traditional reliance on paper in meetings. The system is equipped with high-definition touchscreen displays, providing each participant with a dedicated terminal. These terminals not only clearly display meeting materials but also support a wide range of features—including handwritten annotations, highlighting, and real-time sharing—perfectly replacing the use of traditional paper documents.
In the past, we had to prepare a thick stack of paper materials for every board meeting. Now, we simply upload electronic documents to the system before the meeting, and participants can view them on their own terminals, take notes in real time, and share them with other members—a significant boost in efficiency.
The system’s built-in meeting management platform is powerful, supporting end-to-end digital operations including meeting scheduling, agenda management, document distribution, voting, and meeting minutes.
Key Advantages:
(1) Meeting Scheduling and Approval
(2) Organizational Structure and Attendee Management
(3) Equipment Management and Control
(4) Meeting Archiving and History
(5) Meeting Document Management
(6) Simulation Seating Arrangements
(7) Virtual Scene Setup
(8) Nameplate Management
(9) Attendee Check-in
(10) Meeting Call Services
(11) Screen Sharing and Interaction
(12) Messaging and Communication
(13) Information Publishing and Management
(14) Meeting Reports
(15) Multi-Account Management
(16) API Integration and Authorization
(17) Plugin Configuration and Management
II. Ensuring Clear Communication:
In conjunction with the paperless conferencing system, Hishico professional sound reinforcement system delivers an exceptional audio experience in conference rooms. The system utilizes linear array speaker technology, combined with a digital audio processor, to ensure uniform and clear sound coverage in every corner of the conference room.
The system is specifically equipped with intelligent echo cancellation and noise suppression features, effectively resolving common issues such as echoes and feedback during video conferences.
In addition, the system supports multiple audio input and output channels, allowing for flexible connection to various audio sources—including video conferencing terminals, laptops, and mobile devices—to meet the needs of different meeting scenarios. Multiple preset sound field modes (such as General Meeting Mode, Presentation Mode, and Video Conference Mode) can be switched with a single button press, greatly simplifying the operation process.
III. A Smart Hub Controlled with a Single Click:
The Hishico Smart Central Control Matrix System acts as the “brain” of the conference room, seamlessly integrating various devices to enable “one-touch” smart control. Through a central control iPad, administrators can easily manage all equipment in the conference room, including lighting, curtains, projectors, audio systems, and signal source switching.
In the past, it was necessary to arrive half an hour early to set up the equipment before a meeting; now, with a single tap on the tablet, all devices automatically adjust to their optimal settings, making operation effortless for anyone.
Notably, the system’s smart scene feature allows for preset combinations of device parameters based on different meeting types (such as in-person meetings, video conferences, and training sessions), which can be switched with a single tap, significantly improving meeting preparation efficiency.
IV. Conclusion:
By implementing Hishico paperless conference system, professional sound reinforcement system, and intelligent central control matrix system, a new materials company in Hangzhou has successfully created a new generation of meeting rooms that are efficient, intelligent, and environmentally friendly. This initiative has not only improved the company’s operational efficiency but also showcased its image as an industry leader in technological innovation. This case study provides valuable practical insights for other companies seeking to advance the digital transformation of their meeting rooms.
Amid the digital revolution, transforming meeting practices has become a crucial component of enhancing corporate competitiveness. With its advanced technology and comprehensive solutions, Hishico is helping an increasing number of companies break through the limitations of traditional meeting models and move toward a new era of more efficient, smarter, and greener meetings.
